A European official showed the documents to the AP on condition of anonymity because the documents are confidential. Greek government officials declined to comment on the content of documents not made public.
In Brussels on Friday, EU nations acknowledged that the overall functioning of Schengen "is at serious risk" and said Greece must make further efforts to deal with the migrant crisis at its source.
European inspectors visited Greek border sites in November and gave Athens until early May to upgrade the border management on its islands. Two draft assessments forwarded to the Greek government in early January indicated Athens was making progress, although they noted "important shortcomings" in handling migrant flows.
But with asylum-seekers still coming at a pace ten times that of January 2015, European countries are reluctant to dismantle their emergency border controls. And if they keep them in place without authorization, EU officials fear the entire concept of the open-travel zone could be brought down.
A summary written by an official in the EU's Dutch presidency for a meeting of EU justice and home affairs ministers last month showed they decided that declaring Greece to have failed in its upgrade was "the only way" for Europe to extend the time for border checks. The official said they agreed to invoke the two-year rule under Article 26 of the open-travel agreement.
"With no decrease in migratory pressure and time running out, our ministers agreed ... that the only way to continue beyond the maximum time limit during which these border controls may be carried out is to adopt a (European) Council recommendation under Article 26 of the Schengen Border Code," the official wrote in an email seen by the AP.
The assessments of Greece became notably more negative.
In a Jan. 27 report seen by the AP, marked "restricted," the EU Commission cited "serious deficiencies in the carrying out of external border controls," adding that "Greece is seriously neglecting its obligations."
In Friday's statement too, the EU told Greece "that given the scale of the situation, further efforts are needed."
The EU wants Athens to improve screening and disembarkation procedures for those arriving by boat, and to increase its capacity to document and house asylum-seekers and build detention facilities for those facing deportation.
Greece says it has already addressed many of the European concerns. It has promised to complete new screening centers on four Greek islands and build two new transit camps within the next week, with the help of the country's armed forces.
With a sense of compromise, Friday's EU statement acknowledged the vast challenge facing Greece, saying "the very large number of arrivals is such that the external border controls of any member state would be placed under severe pressure."
But it stressed, first and foremost, that the concept of Schengen needed to be preserved. "The difficulties faced by Greece have an impact on the EU as a whole, and have to be resolved collectively."
So far, six Schengen members have imposed border checks, and many of those would have to dismantle them starting in mid-May under Schengen rules. Germany has until May 13, and has made clear that it does not want to relinquish the checks. The other countries are France, Austria, Denmark, and Norway.
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